Terms of reference for preparation of feasibility study to modernize Pakistan mint

Government of Pakistan intends to restructure and modernize Pakistan Mint for the production of coins, medals and medallions. We invite proposals for carrying out feasibility study for this project from the suitably qualified and internationally reputed firms/companies. Parties intending to undertake the task should have following qualifications/expertise:-
A) Qualification For Bidders
i) Have advised or executed at least 2 similar projects.
ii) Have full understanding of latest technology, security system, quality control and labour productivity procedures.

iii) Have human resource skills to transfer the technology.

iv) Have experience in preparation of specifications and tender documents for Modernization of Mint.

B) Terms of Reference (TORs)

i) review and analyze future global and domestic demand and trend of different denominations of Coins.

ii) Selection of material for different denominations e.g. electroplated material, non-ferrous or otherwise, based upon international trends, with best suitable results, i.e. life economy, durability and public acceptability, along with cost comparison of coins based on different raw material.

iii) Analysis of production and process requirements based upon forecast of circulation of coins and other requirements.

iv) Advice on appropriate machinery & equipments and technology along with sources of supply and complete cost estimates.

v) Source of supply as well as their international references :-

(a) Supply of spare parts essentially required
(b) Transfer of technology
(c) Manpower training
(d) Timeframe for supply & installation of plant.

vi) Advice on Modernization of Mint in phases or otherwise.
vii) Advice on ancillary equipments essential for successful production unit such as tooling, handling equipments/packaging, storage, laboratory maintenance facilities, production of Dies, security features, inspection characteristics etc.

viii) Study about feasibility of location of new set up within the existing premises of Pakistan Security Printing Corporation or elsewhere.

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ix) Advice on civil works and construction of building required for the operation of new set up.

x) Assessment of manpower and training requirement for workers, staff and officers, their minimum technical and education requirements to run modern plant in an efficient manner.

xi) Help in preparation of detailed specifications of tender documents.

xii) Advise on the optimum capacity parameters for the new Mint.

xiii) Advise on the level of automation.

xiv) Advise on financial system and corporatization of Mint.

xv) Develop Service Manual and Standard Operating Procedures(SOPs).

xvi) Develop Management Inform System and Organizational Set up.

xvii) The task will be accomplished within 180 days of award of contract.

2. Interested firms are requested to send their proposals to the undersigned in two separate envelops (technical & financial proposals) by 30th September, 2009 (Draft of 5% of the bid amount as security in favour of DDO, Finance Division, Islamabad be enclosed along with Financial proposal). Performance Guarantee upto 10% of the bid amount can also be demanded by the Government of Pakistan, if required. The bidders whose Technical proposals do not secure minimum qualifying score (60) will be returned along with Financial Proposal unopened. The technical proposals will be opened on 7th October, 2009 at 14.00 hrs, at Finance Division (2nd Floor Committee Room), Q Block, Pak Sectt., Islamabad in the presence of authorized representatives of bidders. The Financial proposals will be opened subsequently after completing all the formalities under the Rules in the presence of authorized representatives of qualified bidders. Exact date for opening of financial proposals will be intimated to the successful bidders. TORs can also be downloaded from the website of Finance Divisionwww.finance.gov.pk.

3. The Technical and Financial proposals will be evaluated on pro-rata basis as per evaluation criteria. The weightage to technical and financial proposals will be given at 70:30 ratio respectively. Following criteria will be followed for evaluation of Technical Proposals :

S. No. Parameter Requirement for scoring
1 Assignment Related Experience of the firm (30 points)
2 Adequacy of Proposed Work Plan/Methdology (30 points)
3 Qualification and Competence of Key Staff (30 points)
4 Transfer of Knowledge/Training (05 points)
5 Induction of local staff (05 points)
Total: (100 points)
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4. Bid validity period will be 90 days commencing from the last date fixed for receiving the proposals.

Mr. Aamer Mahmood Hussain,
Deputy Secretary (IF)
Finance Division,
Room No. 312, Block “Q”
Pak. Secretariat, Islamabad (Pakistan)
Ph: 092-51-9204482